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K-12 Managed Print Services

Enjoy a more efficient and cost-effective K-12 print environment.

About 82% of education environments reported having more than a quarter of their content on paper, and 48% reported having more than half of their content on paper.¹

K-12 IT departments are often overburdened with managing the school district's print ecosystem — making it difficult to drive strategic learning initiatives that improve student outcomes. With Ricoh's K-12 Managed Print Services, we can minimize the burden of print management by managing all or part of your print fleet — helping to free up funds and resources for more critical district needs by reducing print costs. Our education consulting team can also centralize your print ecosystem, bring it up to date for improved efficiency and help safeguard sensitive information.

Reduce print infrastructure costs

Get Managed Print Services tailored for your unique school district.

After assessing your current print environment, we'll design a print strategy tailored to your district's needs. From managing a data center to reducing or eliminating print servers with a move to the cloud, we can help to free up IT resources and reduce capital expenses. Plus, we can optimize print throughout your district in a number of ways, including:

Integrating your new print environment with your IT network
Easing the transition for faculty, students and staff with digital transformation services
Keeping your print ecosystem up to date with the latest software

With our Multifunction Printers for Education — designed specifically for learning environments — students and teachers can exchange ideas digitally by:

Managing folders and documents located in the cloud from one to one computing or smart devices
Scanning documents to Canvas® Learning Management Platform directly from the multifunction printers (MFP)
Printing from the cloud via mobile devices

To help maximize device uptime and streamline print tasks throughout your district, our Technology Services team can provide the proactive support you need.

Get modern, centralized printing

students teachers and staff in a workshop

Empower teachers, students and staff to keep work moving more efficiently.

Our team offers workshops for students, faculty and staff to help them transition to your new print environment so they can take full advantage of optimized features and work more efficiently. We can also implement a centralized print solution that streamlines workflows by letting users perform tasks quickly and easily. And with follow-you printing, you can retrieve documents remotely from any cloud-enabled MFP — anytime, anywhere.

Plus, we can integrate a web interface into your print environment so your administrative staff can improve cost accounting in a number of ways, including:

Tracking all printing on local, networked and direct-to-IP print jobs
Setting copying and printing budget limits for individual users
Creating rules that send the right output to the right devices

Help safeguard student information

Add an extra layer of security to support FERPA requirements.

When documents sit unprotected in output device trays, anyone can come along and pick them up. Closing this security gap helps you protect your sensitive information and comply with FERPA regulations.

Our consulting team will make recommendations for protecting student and other sensitive data. Then we'll tailor a combination of out-of-the-box security features for your specific needs. We have a variety of security features that can work for you, including:

Secure Print Release that lets users choose how output will be delivered
Device data encryption that helps protect information shared over your devices
Data Overwrite Security System (DOSS) that reduces the risk of information theft by overwriting latent data on your devices' hard drives
Card-based authentication products that help to ensure sensitive documents don't end up in the wrong hands

See more on our services & solutions

Case Study: Waterloo Region District School Board

Learn how Ricoh helped this school district's human resources and payroll departments empower their staff to work more efficiently and productively with Laserfiche information management technology.

Read the case study

Case Study: School District 23

See how digital workflows helped staff better serve students and their parents.

View the case study

¹“Cost-Cutting Initiatives for Office Printing." Gartner, Inc., July 1, 2013.