abstract image of desk with chalkboard books coffee mug and glasses

K-12 Managed Print Services

Enjoy a more efficient and cost-effective K-12 print environment.


About 82% of education environments reported having more than a quarter of their content on paper, and 48% reported having more than half of their content on paper. *

infovisual showing school house and two stacks of papers

K-12 IT departments are often overburdened with managing the school district's print ecosystem — making it difficult to drive strategic learning initiatives that improve student outcomes. With Ricoh's K-12 Managed Print Services, we can minimize the burden of print management by managing all or part of your print fleet — helping to free up funds and resources for more critical district needs by reducing print costs. Our education consulting team can also centralize your print ecosystem, bring it up to date for improved efficiency and help safeguard sensitive information.

Reduce print infrastructure costs

Get Managed Print Services tailored for your unique school district.

kids and teacher in computer lab

After assessing your current print environment, we'll design a print strategy tailored to your district's needs. From managing a data center to reducing or eliminating print servers with a move to the cloud, we can help to free up IT resources and reduce capital expenses. Plus, we can optimize print throughout your district in a number of ways, including:

  • Integrating your new print environment with your IT network
  • Easing the transition for faculty, students and staff with digital transformation services
  • Keeping your print ecosystem up to date with the latest software

With our Multifunction Printers for Education — designed specifically for learning environments — students and teachers can exchange ideas digitally by:

  • Managing folders and documents located in the cloud from one to one computing or smart devices
  • Scanning documents to Canvas® Learning Management Platform directly from the multifunction printers (MFP)
  • Printing from the cloud via mobile devices

To help maximize device uptime and streamline print tasks throughout your district, our Technology Services team can provide the proactive support you need.

Get modern, centralized printing

Empower teachers, students and staff to keep work moving more efficiently.

students teachers and staff in a workshop

Our team offers workshops for students, faculty and staff to help them transition to your new print environment so they can take full advantage of optimized features and work more efficiently. We can also implement a centralized print solution that streamlines workflows by letting users perform tasks quickly and easily. And with follow-you printing, you can retrieve documents remotely from any cloud-enabled MFP — anytime, anywhere.

Plus, we can integrate a web interface into your print environment so your administrative staff can improve cost accounting in a number of ways, including:

  • Tracking all printing on local, networked and direct-to-IP print jobs
  • Setting copying and printing budget limits for individual users
  • Creating rules that send the right output to the right devices

Help safeguard student information

Add an extra layer of security to support FERPA requirements.

man and woman talking

When documents sit unprotected in output device trays, anyone can come along and pick them up. Closing this security gap helps you protect your sensitive information and comply with FERPA regulations.


Our consulting team will make recommendations for protecting student and other sensitive data. Then we'll tailor a combination of out-of-the-box security features for your specific needs. We have a variety of security features that can work for you, including:

  • Secure Print Release that lets users choose how output will be delivered
  • Device data encryption that helps protect information shared over your devices
  • Data Overwrite Security System (DOSS) that reduces the risk of information theft by overwriting latent data on your devices' hard drives
  • Card-based authentication products that help to ensure sensitive documents don't end up in the wrong hands

See more on our services & solutions

  • Case Study: St. Louis Public Schools

    Ricoh helped St. Louis Public Schools by installing multifunction printers that met their specific needs and implementing a print-center plan that reduced costs and improved administrative processes throughout the district.

  • Case Study: Blue Valley Schools

    Find out how we revamped a Kansas school district's print service model to help improve print-related workflows and save teachers some time so they can focus more on student outcomes.

  • Case Study: Metropolitan Nashville Public Schools

    Learn how Ricoh helped Metropolitan Nashville Public Schools save on printing costs, implement a more efficient output strategy and increase visibility into print usage with centralized printing.

* “Cost-Cutting Initiatives for Office Printing." Gartner, Inc., July 1, 2013.
Close Chat
HelpChoose A Topic