The district has used the new system to process nearly 7,000 forms from parents and students, sending them through to teachers and principals for quick sign-off. By digitizing this workflow, staff spends more time serving students and teachers and less time filing paperwork. Now, a process that would normally take employees months to complete can be completed in literally a week's time. With everything automated, no one is touching paper, and this has helped the district reduce the cost of management.
Not only has efficiency and cost been improved, the digital system has led to a greater commitment to privacy and security as well. The district can set levels of access, which is a requirement of the Privacy Commissioner. The system is tied to the district's strategies around security, privacy and other requirements that they must meet as an organization. As they build out these solutions, they're helping people in their system come into compliance and meet legislative requirements.