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RICOH GlobalScan™ NX Serverless

Simple, affordable document scanning & routing

The single Platform for Smart Process Appreciations

About GlobalScan™ NX Serverless

 
Simple to use document capture and routing solution runs on networked Multifunction Products (MFPs) and requires no separate server
 
User-friendly interface with large customizable buttons
 
Intuitive admin tools to pre-set and configure workflows
 
Ideal for small/medium size businesses, departments or branch offices
 
Now supports scanning from small office digital copiers

Major Applications

 
Digitize paper documents to be stored electronically in an organized file system
 
Automate paper-based processes
 
Secure scanning protects confidential data and meet security policies and regulations
 
Cost reduction in overnight delivery, faxing, storage and document handling costs

Using GlobalScan™ NX Serverless

 
User-friendly, customizable display with large graphical buttons
 
Scanning projects are pre-set by administrators and mapped to buttons (including distribution to multiple destinations at once)
 
Combine scans from Flatbed and Auto Document Feeder in one job
 
Preview documents (incl. zoom in/out) at the MFP before they're distributed
 
Meta data can be entered using an external keyboard
 
Route documents to email addresses in the company address book, network folders, home folders, WebDAV, desktop PC and FTP
 
Creates PDF/A files for archival electronic document storage
 
Supports a variety of image file formats including: JPEG, single-page TIFF, Multi-page TIFF, PDF (image)
 
Automatically routes incoming faxes to select network folders (with fax-enabled MFPs)
 
Route scanned documents to a "watch folder", along with the associated metadata, for integration with document management software or other back-end applications

Quick Tour Video

About GlobalScan™ NX Serverless

 
Simple to use document capture and routing solution runs on networked Multifunction Products (MFPs) and requires no separate server
 
User-friendly interface with large customizable buttons
 
Intuitive admin tools to pre-set and configure workflows
 
Ideal for small/medium size businesses, departments or branch offices
 
Now supports scanning from small office digital copiers

Major Applications

 
Digitize paper documents to be stored electronically in an organized file system
 
Automate paper-based processes
 
Secure scanning protects confidential data and meet security policies and regulations
 
Cost reduction in overnight delivery, faxing, storage and document handling costs

Quick Tour Video

 
User-friendly, customizable display with large graphical buttons
 
Scanning projects are pre-set by administrators and mapped to buttons (including distribution to multiple destinations at once)
 
Combine scans from Flatbed and Auto Document Feeder in one job
 
Preview documents (incl. zoom in/out) at the MFP before they're distributed
 
Meta data can be entered using an external keyboard
 
Route documents to email addresses in the company address book, network folders, home folders, WebDAV, desktop PC and FTP
 
Creates PDF/A files for archival electronic document storage
 
Supports a variety of image file formats including: JPEG, single-page TIFF, Multi-page TIFF, PDF (image)
 
Automatically routes incoming faxes to select network folders (with fax-enabled MFPs)
 
Route scanned documents to a "watch folder", along with the associated metadata, for integration with document management software or other back-end applications
 
Reduces the number of steps to complete a document job
 
Simple operation increases user acceptance and reduces errors
 
Conversion of paper documents into digital files saves storage space and improves information flow
 
Routing documents electronically reduces or eliminates the cost of courier services and speeds delivery
 
Serverless configuration reduces costs of deploying and maintaining a separate server

Implementing this solution

Easy to deploy - document capture solution requires no separate server
Centralized printer management features; Administrator can manage multiple MFPs and access an audit trail of documents sent using a web-browser based admin tool installed on a PC
Document distribution processes are setup for each MFP
128 bit encrypted transmission of scanned documents using HTTPS
Enhanced security by not using the MFPs internal hard drive for image storage
Live LDAP reflects E-mail server changes instantly at the MFP
Workflow Configuration Wizard lets administrators easily create scanning projects
Network log-in authentication
Meets XML metadata standards for import into XML/WebDAV systems
Migratable to GlobalScan NX Server 32 or Server 750 for additional capabilities
Single sign-on with optional Card Authentication Package (CAP)

Benefits

 
Reduces the number of steps to complete a document job
 
Simple operation increases user acceptance and reduces errors
 
Conversion of paper documents into digital files saves storage space and improves information flow
 
Routing documents electronically reduces or eliminates the cost of courier services and speeds delivery
 
Serverless configuration reduces costs of deploying and maintaining a separate server

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