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Clinical Photography Workflow

Help protect PHI while you enhance patient care.

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Automatically capture and transmit digital photos to your electronic health records (EHRs) — with support for regulatory compliance. With our Clinical Photography Workflow Solution for Healthcare and our RICOH Electronic Data Exchange software platform you can achieve a streamlined, automatic, and secured transmission of data and images into your workflow.  Our customizable Clinical Photography Workflow Solution for Healthcare includes assessment, consulting, software, camera(s), implementation and support. 

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Expect easier, more effective clinical photography 

Adopt digital photo technology that supports clinicians, CIOs, CQOs, CNIOs,CMIOs and IT. 

Photo of a doctor in his office on a laptop

A picture is priceless when you're documenting and tracking wound care, skin issues, pathology workups and so on. Taking these pictures is a snap, but adding photos to EHRs while maintaining privacy is a bit more complex. That's why our consultants conduct an upfront analysis — so they can make your Clinical Photography Workflow solution as easy to use as possible. With it, you can:

  • Standardize and simplify the photography process and reduce human errors.
  • Get automation updates to EHRs promptly so patient information is up to date.
  • Support compliance with HIPAA. Provide management with a full audit trail.  

Scan, shoot, and transfer 

Capture clinical images and upload them without manual intervention. 

You can take photos using your own camera or smart phone, but these devices may not tag images with patient information or delete images automatically after they are transmitted to the server. But you can do this and more with the RICOH G800SE camera, which captures high-resolution images in normal and macro modes.

Better yet, it's designed to lower the risk of protected health information (PHI) breaches:


  • Scan and save patient wristband barcodes with a photograph.
  • Upload photos automatically to your EHR or content management system (ECM).
  • Use server-based software to centrally manage the cameras throughout your facility.
  • Camera and SD cards can be locked and unlocked via barcoded passcode.
Doctor on a tablet reviewing patent wound

Enable fast information sharing 

 Use software designed for healthcare's unique workflows and requirements. 

Ricoh Interactive Whiteboard with two doctors reviewing wound of patient

Effective healthcare delivery relies on information that's reliable, fast and secure. Leveraging the RICOH Electronic Data Exchange, you can have a stand-alone system, or a system that augments your existing EHR or ECM.

With whatever system you choose, you can:


  • Store digital photos with historical views, so clinicians can see changes over time.
  • Support role-based authentication and access privileges.
  • Confirm patient identity manually when required within an automated workflow.
  • Enable numbering and measurement of items within the photo.
  • Maintain a searchable patient database that seamlessly integrates with your EHR via HL7 messages.
  • Attach pick-list, free-type and record audio meta data for each photo taken.


Save time with the RICOH Rapid Measure™ feature and let technology assist you when you need to take accurate measurements in digital photos.

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