Employees may be the ones choosing to use unsanctioned consumer apps at work but it's often due to the fact that the tools provided by their employer don't suit their needs. The best way to curb the issue is to provide an approved secured business app and content management solution that all employees can leverage a fully searchable data environment.

Business apps and content management tools provide a way to transfer, store and manage documents across multiple devices and networks. Whether files are placed on a corporate network, with customers, partners or on mobile devices, they are accessible and searchable from any remote device. IT can also help enforce security measures -- such as authentication, encryption and tracking features – on business apps.

Through the evolution of the cloud and content management tools have come a long way from the complex models of the past. Now groups within an organization can access, edit and distribute files in real time.

Picking the right solution allows you to configure it not just to your users' needs, but your IT requirements as well. The needs of every organization are different. Cloud services come in many options that accommodate the needs of small and large businesses with various levels of security and compliance. With mobile computing and using personal apps in the workplace is only growing more prevalent, these solutions are becoming a must-have.