University Workflow Solutions
Optimize processes to make university administration operations smart.
It's not the work administration is doing that causes inefficiencies, it's how they do the work. Manual processes bog down departments and slow workflows — ultimately leading to poor student experiences. And when unstructured data is located in decentralized repositories across various departments throughout your institution, administration is forced to create data redundancies that increase the risk of submitting inaccurate data during compliance regulation procedures. With Ricoh's University Workflow Solutions, you can increase productivity, enhance the student experience and improve the integrity of your information by digitizing and centralizing content, automating processes, and using smart data to gain the insights you need.
It's a struggle to keep up in today's fast-changing world if processes move slowly or even just moderately fast. By digitizing paper documents and centralizing content, you can help faculty and staff share more reliable information much faster. Centralized digital data can also:
We've helped a number of educational organizations optimize processes and reduce paper consumption by digitizing files, student records and other information — leading to more efficient and cost-effective data workflows.
Digitizing and centralizing information are good ways to optimize processes, increase productivity and improve communication by bringing disparate systems together. You can further improve administration's ability to work smarter and faster with process automation.
Once you digitize most of your paper information and upload it to a central repository, a world of process automation opportunities become available that can help faculty, staff and students to keep work moving. For example:
By empowering employees with smart data, they can get the insights they need to help your organization grow. Our consulting team can help by:
We can work with you to make sure process changes run smoothly — helping faculty, staff and students to ease into new ways of moving information. We can also team up with your IT staff to seamlessly integrate new digital solutions with your current infrastructure while enhancing data security both across your network and in the cloud.
No university's needs are the same, which is why we take the time to
understand your current situation and future objectives. While working
with Clemson University,
our Managed Services team discovered a need to transform their print
and mail services. By making this change, we helped to improve the
student experience by reducing package retrieval wait times from 40-plus
minutes to just over one minute, generate $2.5 million in new revenue
and increase overall print and mail efficiency.
No matter where you are in your digital transformation journey, we can
help move you forward so you can continue to increase productivity, meet
student expectations and grow a healthier and stronger academic
institution.