How to achieve better workflows with a remote workforce
There are many ways you can boost remote workforce productivity. Here is one example.
Read time: 5 minutes
For most of us, how and where we work has changed. While some on-site workers transition back to new ways of working in the office, others continue as part of our suddenly larger remote workforce. With so many remote workers, businesses need to ensure their employees stay engaged and productive to keep business operations moving forward and customer satisfaction high.
How each organization addresses these challenges may vary, but one factor remains the same. To sustain engagement and productivity, we all need to ensure efficient workflows and processes.
What is a workflow best suited to remote workforces?
One impediment stands in the way of workflows for remote workers and workforces – paper.
Information and data that remains locked on paper requires a workflow that moves that paper. Clearly, this doesn’t work (well) with a staff distributed across different offices or home offices.
Fortunately, extracting information and data from paper is simpler today. With the right tools and automated technology, manual paper-based tasks can be converted into seamless digital workflows that keep teams connected and increase employee engagement.
Let’s look at an example of how this can work…
Human Resources: A Model for Workflow Automation
Caitlin’s company worked with Ricoh to develop a tailored strategy to optimize key processes. This plan consisted of:
Microsoft Teams - a part of Microsoft 365™ that features video conferencing, calling, and chat via internet connection for enhanced communication and collaboration
A Ricoh multifunction printer (MFP) with Always Current Technology (ACT)
Ricoh Smart Integration Solutions – workflow application services that expand the capabilities of the Ricoh multifunction printer
DocuWare – a centralized document management and workflow platform
Better communication and collaboration between departments
Centralized, searchable documents that can easily be shared with authorized users – remotely or on-site
Timely processing of documents and employee information
Reduced manual data entry errors
What remote workforce challenges do you have?
Ricoh understands the challenges that business owners are facing now and have seen how improved systems can affect employee engagement and retention – especially among remote workers – and, as a result, enhance customer satisfaction. We’ve worked with other organizations to provide a variety of products and services that are customizable to fit any business size, large or small.
While this was just an example of how automated workflows can work to improve HR processes, the benefits of implementing these solutions are far-reaching and can create a positive impact throughout all areas of the business – no matter where your employees are working.
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