Close up of lock key on filing cabinet

3 strategies to improve your university admissions records security

by Ben Ruch

Prospective and current students trust your admissions departments with a lot of sensitive information. What additional steps can you take to protect it?

Admissions departments handle many sensitive documents every day, including health history forms, Social Security numbers, and financial information. When a student sends their personal information to a respected institution, they expect it to be kept safe. But, so do the other tens of thousands of prospective (and current) students. Securing that much information can overwhelm any admissions department.

According to a Harris Poll survey conducted on behalf of Ricoh¹, nearly two-thirds of Americans doubt colleges and universities have proper measures in place to secure students’ confidential information. More than half have heard of admissions information being misplaced. Meanwhile, increasingly concerning stories about improperly accessed admissions information are cropping up in the news.

You are likely already taking steps to improve your university admissions record security. However, here are three steps you might not have considered:

Are you doing enough to foster information mobility and drive down costs for students?

Download the trend report now to learn more about how you can improve efficiency, reduce costs and increase security within the admissions process.


Ben Ruch, Senior Region Manager, Higher Education for Ricoh USA, Inc., works with colleges and universities to provide Professional Services, Managed Services and Business Process Outsourcing Solutions that simplify processes, automate paper-based workflow and improve speed of information. Ruch has over 23 years of experience in the industry and expertise in production printing systems solutions and professional services solution.

Ben Ruch

Senior Region Manager, Higher Education

Ricoh USA, Inc.

  1. ¹ "Higher Education Trend Report: Streamlining Information Flow to Improve Admissions Processes." Harris Poll on behalf of Ricoh.