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Print Management for State, County and Local Government

Reduce costs and streamline your print management

Organizations that actively manage their printer, copier, MFP and fax fleets can save 10-30% in print costs.¹

Lower your print costs and help protect sensitive information. Our Print Management Solution for State, County and Local Government gives you the tools to monitor and manage your fleet of output devices — including consulting, software, hardware and services.

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Control output to control costs

Eliminate waste and save money by managing printing, scanning, copying and faxing centrally.

The costs related to document handling often slide under the budget radar. Yet by properly managing your print, copy, scan and fax activities, you can save a lot of money and stop wasteful practices.

With our Print Management Solution for State, County and Local Government, you can:

Encourage efficient print choices, such as black-and-white printing, by redirecting jobs to the most appropriate device.
Set device limits by user, color usage and other attributes.
Curtail waste with duplex settings, as well as pop-up messages to educate users on their print choices.
Rightsize your fleet, consumables and maintenance.
Support environmental sustainability initiatives.

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Track, report, analyze and decide

Make informed decisions based on an exact picture of your print environment.

When you can't monitor document tasks, it's impossible to see what's happening and who's doing what. When you track activities centrally, you can gather all of the information you need to get the most from every device. Get the full details about your print environment with the Volume Analysis and Reporting module of PCS Director, the core of our solution:

Track up to 25 functions, such as color use, users, page output and more.
Obtain reports that identify under- and over-utilized devices, high-volume users and other potential issues.
Generate up to 35 detailed reports, as well as an executive summary.

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Simplify administrative oversight

Control your print environment so you can recover costs and safeguard information.

In an uncontrolled print environment, sensitive information is at risk. And it's impossible to know your true costs — much less recover them. Use these PCS Director modules to get the type and level of control you want:

Recovery: Integrates with your accounting systems and automates each step of the chargeback process based on PIN codes and/or job codes.
Embedded: Tracks walk-up activity on Ricoh MFPs, provides for optional authentication using a card reader, and allocates copy costs to users, departments, budgets and clients on most MFPs.
Secure: Allows you to more securely send documents from personal computers or mobile devices to network-connected devices.

1. Gartner: Cost-Cutting Initiatives for Office Printing, Published: 1 July 2013.

Secure Printing Solution for County Government

Print your confidential information in a shared-printer environment with full accountability and cost tracking.

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Case Study

Read how digital document conversion is projected to save Madera County, CA more than $200,000 in the first year.

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