Your digital information needs a secure place to reside — where it’s protected, where it can be found again by the right people and where the wrong people can’t get to it. RICOH Content Manager is a convenient cloud storage destination for your documents and files, but it also goes beyond simple file storage solutions. You get the necessary document management control and audit trails to handle content used by teams, departments or company functions.
When you scan a document and convert information to a digital format, where does it go? There are many options — like email, a desktop folder, shared drives or a cloud storage account. Sooner or later, however, the issue evolves into something more than simply having enough space. The focus shifts to managing and protecting the information. A content management solution that’s easy to use does just that.
When digital content is stored in a hierarchy of folders with contributions from multiple people, it’s only a matter of time before naming conventions and filing rules are broken — making it easy to lose important content. With RICOH Content Manager, your information can be more useful, easier to locate and more mobile. A smart, properly managed file repository not only knows where a file is, but also what kind of file it is, who added it and various attributes that will make for quick retrieval.
RICOH Content Manager provides many advantages over other, widely used internet file-sharing solutions. Like other solutions, you can securely upload, store files and share access and links to content with others — but with RICOH Content Manager, you get true document management that’s also approachable. You don’t have to be a specialist to benefit from advanced capabilities — including the ability to categorize documents by type and manage them throughout their lifecycle, determine and apply retention policies, collaborate with individuals and departments, version content, easily search and locate the correct file, enable access from mobile devices and much more.
If you’re using Ricoh equipment to scan documents and have wondered, “How do we stay organized with these scanned files we’re creating?” — RICOH Content Manager makes an ideal combination when used with our devices. Upload scanned documents into RICOH Content Manager in various ways depending on your needs. Paper documents can be scanned directly into your account using the RICOH Content Manager MFP browser — a firmware upgrade performed on compatible multifunction printers. It also enables batch, processing from the MFP, file conversion and optical character recognition (OCR) to turn scanned documents into searchable, and editable files. For a complete cloud solution, use RICOH Content Manager with RICOH Cloud Workflow Solutions — an easy to start subscription that provides file conversion, OCR and direct upload of scanned documents.
RICOH Content Manager gives you the structure to protect information while enabling collaboration for authorized parties: