Case study: Litigation law firm
Winning a case of redacting information on-the-fly.
About the customer
The customer is one of the nation’s largest plaintiff’s litigation firms with deep expertise in complex litigation, trial and resolution involvement. Attorneys handle individual, consolidated, mass torts and class action cases in state and federal courts across the country.
Ricoh’s Managed Review Services was uniquely equipped to handle an extremely tight turnaround with necessary care while containing costs.
When brainstorming a solution, Ricoh discovered that 99 percent of each document needed to be redacted. We decided on an approach called inverse redaction that draws around the information that doesn’t need to be redacted — the opposite of the normal process.
Another creative tactic: Instead of working on the spreadsheets within the TIFF images, where it’s difficult to line up rows and columns, why not work in the native Excel files? With this approach, we could search for the limited information that didn’t need to be redacted and then black out the remaining lines of information. It was much like the old paper and marker approach, yet digitized. Once complete, TIFF files were produced that were truly redacted and unalterable so no claims of information tampering could be raised by opposing counsel.
The redaction project was completed in a mere 12 hours — half the anticipated time allotted — with plenty of time to provide the court and opposing counsel with high-integrity documentation. In addition, costs were reduced substantially from the original estimate for traditional digital redaction services. In the end, we were able to complete the work for 80 percent less than the original estimate.
With the recent addition of Managed Review Services, Ricoh now has a full suite of services that law firms and corporate counsel can enlist to handle the growing volume of information generated in legal proceedings.