Case Study: California school district

How a budget-strapped school district implemented Ricoh Managed Document Services without increasing costs.

About California school district

The school district, located in Southern California’s Los Angeles basin, was founded in 1907 and educates close to 10,000 pre-kindergarten through 12th grade students in the community. District leaders manage seven elementary schools, three middle schools and a charter high school that offers a rigorous college preparatory program.



Ricoh implemented Managed Document Services and production center management — without the district incurring additional costs.

The total document management solution delivered tight processes for asset management, managed print services, production center management and scanning. We implemented:

  • A fully integrated scanning solution.

  • Customized workflow solutions for key departments such as accounts payable and accounts receivable.

  • Ricoh’s TRAC Solution® for online print job submissions, instant quotes and authorization to the district’s production center.

  • Equitrac® print management and cost recovery software, behavioral management tools to help the district track usage.

  • Centralized administration tools for fleet and online supply and service management, to give the district control over their print functions.

  • “Google button” capability that enables users to upload and print directly from shared drives, to exchange and repurpose educational materials.


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