Most small businesses don’t have a big HR staff. It’s often just one person, or maybe two, responsible for hiring and firing, payroll, benefits, time tracking, and keeping up with a ton of regulations about record-keeping and labor policies. Taking the onboarding process digital not only makes your HR person’s life easier, it speeds up your hiring and prevents mistakes that occur in a harried environment and could cause liability problems.
With digital onboarding, you decide what documents you need, scan them in once, and you’re done. Job applications, resumes, profiles, notes, contracts, legal forms —all of it goes into a secure, searchable cloud storage system where it can be retrieved with a click. Predefined rules about compliance mean your HR person doesn’t have to schedule reminders about when to archive or dispose of documents.
Some systems also have an employee portal where workers can change their address, check on their 401(k), or find answers to policy questions without bugging your busy HR staff.