Simplify the complexity of managing modern print environments
Which print challenges most impact you?
Lack of centralized print management can create gaps, causing small issues to become bigger problems.
Limited visibility
How transparent is device and supply usage, user behavior?
Inconsistent access
Can your hybrid and remote workers access the systems they need?
Manual oversight
Does staff have to initiate updates, install print drivers, or contact support?
Security risks
How secured are your endpoints? Do print jobs get printed and never picked up?
Unmanaged costs
Do you have full control over your print costs or are they sometimes a surprise?
3 basic print management models
Cloud
Cloud print management offers flexibility, remote access, and minimal maintenance—ideal for SMBs, hybrid teams, and growing businesses.
On-premises
On-premises solutions offer maximum customization and compliance, making them a strong choice for regulated environments.
Managed print services (MPS)
MPS outsources day-to-day print management, reduces complexity, and frees up internal resources while keeping costs predictable.
Evaluation criteria for print management solutions
Security
Confirm the security protocols you need such as advanced authentication, secured print release, and system and device updates.
Analytics & reporting
Audit trails and compliance reporting, tracking usage, and allocating print costs offer visibility and insight into device and print activity.
Cost management
You can take control of print costs and reduce waste in many ways, from establishing print quotas to identifying print issues in real-time.
Employee access
Cloud-based device management can benefit both administrators and users while simplified document retrieval and mobile printing enable employee productivity.
Scalability & management
Solution features like centralized device management and multi-vendor fleet management offer flexibility to evolve to changing business needs.
Workflow integration
3rd party and line of business system integrations and automated workflows can streamline operations and improve efficiency.
Key considerations
What to look for in a print management solution
Finding the right solution starts with identifying what’s needed today, and putting the systems in place that solve for these, yet can scale and grow with you tomorrow.
This guide will help you get started. For an in-depth review of your environment and personalized recommendations, let's connect.
Print & device management solutions
Managed print services (MPS)
MPS outsources day-to-day print management, reduces complexity, and frees up internal resources while keeping costs predictable.
RICOH CloudStream
Manage printing, scanning, and devices with a flexible cloud platform.
