Like many other municipalities, the County of Madera, CA government needed to maintain their levels of service despite shrinking budgets and staff.
When looking at ways to lower operating costs, officials discovered that their aging, standalone print devices increased both maintenance and print costs. And, their siloed back-end workflows hampered information sharing between departments.
On top of those issues, the new shared facility the county’s departments were moving to didn’t have enough room to store the more than 100 file cabinets of paper files they had.
Building off our over 20-year relationship with the county, we worked with each department to discover their needs and concerns, and develop innovative solutions to address them.
The County of Madera, CA is located in the Central Valley and the Sierra Nevada north of Fresno county, CA. The government’s mission is to provide the area’s more than 152,000 residents with efficient, cost-effective service while creating new possibilities with partnerships through a diversified economy.
The print device refresh led to considerable short- and long-term savings of:
Future phased migration is estimated to save 34% over their previous models. Plus, copy costs dropped by 50% for most devices.
On top of that, workflow and information is now more streamlined across departments. Workers even have the ability to hop online to view usage (including toner levels) and manage supplies for their devices.
Finally, the digital document conversion is projected to save the county more than $200,000 in the first year and an additional $300,000 over the next four.