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RICOH SP 5210SF Black and White Laser Multifunction Printer - 406852

SP 5210SF

Black and White Laser Multifunction Printer

ID: 406852

Function meets speed in a perfectly powerful midsize MFP

  •   Prints up to 52 ppm, copy, scan, fax
  •   1200x600 dpi max print resolution
  •   Paper capacity up to 2,300 pages
  •   Standard 128 GB hard disk drive

This product is no longer available for purchase

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Experience exceptional multifunction performance

On a budget? Quickly turn everyday challenges into cost-saving productivity with the RICOH SP 5210SF Black and White Laser Multifunction Printer (MFP). Ideal for medium-sized workgroups, the SP 5210SF helps you streamline tasks with easy-to-use copy, scan and super-3G fax capabilities. Work quickly using a standard 1GB of RAM, and minimize interruptions with a monthly print volume of 15,000 pages — all in a compact, affordable solution.

Make media work for you

Exercise your media options and accomplish more. Enjoy 52 page-per minute (ppm) monochrome printing with crisp resolutions of up to 1200 x 600 dpi. Get support for envelopes, documents up to 8.5" x 14" and stock weights up to 59 lb. Bond/120 lb. Index. Quickly scan images with a 50-sheet Automatic Reversing Document Feeder (ARDF), and store files on the standard 128GB hard drive. Stay organized with the standard inner 1-Bin Tray to collect inbound faxes. Plus, add up to three additional trays for a maximum paper supply of up to 2,300 sheets.

Connect with wired and wireless functionality

Share your information more efficiently. The SP 5210SF lets you distribute scanned documents to hundreds of recipients with cost-effective electronic Scan-to-Email/Folder/URL functions with LDAP support. Not on a network? Use Ricoh HotSpot Printing features to wirelessly send documents directly to the printer with your smartphone — without adding print drivers. Or, easily transfer documents to portable USB sticks or SD cards and take them with you.

Increase your environmental efficiency

Transform daily challenges into opportunities to help conserve resources. The ENERGY STAR® certified MP 5210SF features automatic duplex printing that can help reduce paper use, while the Energy Saver Timer and Sleep Mode features help you cut operating costs — all while maintaining optimal productivity. In addition, our consumable and product recycling programs make it easy to recycle.

Customize for efficiency

Take advantage of user-friendly commands for convenient, intuitive operation. The SP 5210SF gives you clear access to features and critical device information via a standard, adjustable 8.5" full-color CD panel. With the touch of a button, you can customize features to suit individuals and workgroups, create shortcuts, limit document access and more. Plus, use it to access networking features to simplify device installation.

Manage more conveniently

See more using the Web Image Monitor function. This simple-to-use interface makes it easy to configure, organize, diagnose and update your networked MFP — all from a standard web browser. Use our optional @Remote internet-based tool to manage your MFP. With it, you can check on device usage, automate meter reads, receive toner alerts, and even handle service needs to reduce downtime.

Need more information?

Learn more about the RICOH SP 5210SF Black and White Laser Multifunction Printer and how it may fit your business.

Main Unit



Print Speed (Letter)


First Print Speed

7.5 seconds or less
20 seconds or less


256 levels

Print Resolution

1200 x 600 dpi, 600 x 600 dpi, 300 x 300 dpi

Document Feeder -

Automatic Reversing Document Feeder (Standard); Original Capacity: 50 sheets Original Size: 5.5" x 8.5" – 8.5" x 14" (128 mm x 139.7 mm – 216 mm x 355.6 mm); Custom: Up to 49.6" (1260 mm) (Simplex only)

Multiple Copies

Up to 999


Platen: 25% – 400% in 1% increments
ARDF: 25% – 200% in 1% increments 93%, 78%, 65%

Standard Paper Supply

550-sheet Tray + 100-sheet Bypass = 650 sheets

Optional Paper Supply

550-sheet Paper Feed Unit (Up to 3 may be installed)

Max. Paper Capacity

2,300 sheets

Automatic Duplexing

Standard, up to 8.5" x 14" (Approx. 90% productivity)

Output Capacity

600 sheets face down (w/1Bin Tray)

Paper Sizes

Standard Tray, Standard Sizes: Letter, Legal, Executive, Half Letter, A4, A5, A6, B5, B6, F/GL, Foolscap, Folio; Envelopes: Com10, Monarch, C6, C5, DL. Custom Sizes: Width: 3.86" – 8.5" (98 mm – 216 mm), Length: 5.52" – 14.01" (140 mm – 356 mm).
Bypass Tray, Standard Sizes: Letter, Legal, Executive, Half Letter, A4, A5, A6, B5, B6, F/GL, Foolscap, Folio; Envelopes: Com10, Monarch, C6, C5, DL. Custom Sizes: Width: 2.52" – 8.5" (64 mm – 216 mm), Length: 5.52" – 35.43" (140 mm – 900 mm). Optional PFU(s), Standard Sizes: Letter, Legal, Executive, Half Letter, A4, A5, B5, B6, F/GL, Foolscap, Folio; Envelopes: Com10, Monarch, C6, C5, DL. Custom Sizes: Width: 3.86" – 8.5" (98 mm – 216 mm), Length: 6.3" – 14.01" (160 mm – 356 mm)

Paper Weights

Standard & Optional Tray(s): 14 – 59 lb.
Bond/120 lb. Index (52 – 220 g/m²)
Bypass Tray: 14 – 59 lb. Bond/120 lb. Index
(52 – 220 g/m²). When Duplexing: 16 – 44 lb.
Bond/90 lb. Index (60 – 163 g/m²)

Paper Types

Plain Paper, Recycled Paper, Middle Thick Paper, Thick Paper, Thick Paper, Thin Paper, Transparency, Letterhead, Label, Color, Preprinted, Envelopes

Dimensions (W x D x H)

18.1" x 20" x 27" (460mm x 510mm x 686mm)


103.6 lb.(53 kg)

Power Requirements

120 – 127V, 60Hz

Power Consumption

Operating: 892 W or less
Energy Saver: 8 W or less


FCC Part15 Subpart B, IC ES-003

Environmental Standard

ENERGY STAR 2.0 compliant, ECP

Average Monthly Volume

5,500 – 15,000 total impressions/month

Maximum Duty Cycle

Up to 200,000 total impressions/month

Print Controller


533 MHz


1 GB RAM standard/maximum

Hard Disk Drive

128 GB (standard)


Standard: 10/100Base-TX Ethernet, USB 2.0 Hi Speed Type B (for direct computer connection), Dual USB 2.0 Host Interfaces Type A (for external device connection), Front USB 2.0/SD Card Slot Interface (for Scan To/Print From portable media). Optional: Gigabit Ethernet (1000Base-T), IEEE 802.11a/g Wireless, Bluetooth

Printer Languages/Drivers

PCL 5e, PCL 6, XPS, Adobe PostScript 3, PDF Direct Print, Genuine IPDS (optional)


PCL: 45 fonts + 13 International fonts; Post- Script 3: 136 fonts; IPDS: 108 fonts (optional)

Supported Environments

Windows XP, Vista, 7, Server 2003/2003R2, Server 2008/2008R2, Mac OS X v.10.2+, Novell NetWare v 6.5+, IBM AIX, SAP R/3, Citrix Presentation Server, UNIX/Linu

Network Protocols

TCP/IP (IPv4, IPv6), IPX/SPX, Bonjour

Software Utilities

Bundled Utilities: Web Image Monitor, Font Manager 2000. Optional Utilities: SmartDeviceMonitor for Admin Accounting Package, SmartDeviceMonitor for Client Desktop Binder Lite, @Remote Communication Gate S Pro

Standard Security Features

Administrator Authentication (5 levels), User Authentication (5 types), HDD Overwrite (DOSS) & Data Encryption, Secure Print, Encrypted Secure Print, Encrypted PDF Mode, Scan-to-Web Mail (SMTP over SSL), IP Address Filtering, Transport Layer Security (TLS), SSL Communication, IPv6, IP Sec, SNMPv3, Quota Setting

Scanner Specifications

Scanner Type

Full Color CCD

Scanning Resolutions

Scan-to Modes: 100/200/300/400/600 dpi (Black & White, ARDF & Platen); 100/200/300 dpi (Full Color, ARDF); 100/200/300/400/600 dpi (Full Color, Platen). TWAIN/WSD/WIA: 100 – 600 dpi in 1% increments (Black & White, ARDF); 100 – 1200 dpi in 1% increments (Black & White, Platen); 100 – 600 dpi in 1% increments (Full Color, ARDF & Platen)

Scanning Speed

Over 30-ipm (B&W/FC, LTR @ 200 dpi)

Original Sizes (Max)

Platen: Up to 8.5" x 11.7" (216 mm x 297 mm);
ARDF: Up to 8.5" x 49.6" (216mm x 1260 mm)


Network: TCP/IP; Scan-to-Email: POP, SMTP;
Scan-to-Folder: SMB, FTP, NCP

Scan Modes

B&W Text, B&W Text/Line Art, B&W Text/Photo, B&W Photo, B&W Grayscale, Full-Color Text/ Photo, Full-Color Glossy Photo, Auto Color Select (ACS)

Supported File Formats

Single/Multi Page TIFF, Single Page JPEG, Single/ Multi Page PDF, High Compression PDF

Scan-to modes

Scan-to-Email, Scan-to-Folder (SMB/FTP/NCP); Scan-to-URL, Scan-to-Media (USB/SD Card)

Document Server

Total HDD Capacity

128 GB (Shared with other functions)

Max. Stored Documents

3,000 documents

Max. Pages per Document

2,000 pages

Max. Page Capacity

Approx. 9,000 pages total (B&W LTR @ 600 dpi);
Approx. 2,000 pages total (Full Color LTR @ 200 dpi)

Facsimile Specifications


Super G3 Transceiver



Number of Lines



ITU-T, Group 3


200 x 100, 200 x 200, 200 x 400, 400 x 400 (for Internet & IP Fax, requires optional SAF memory)

Modem Speed

33,600 bps – 2,400 bps w/Auto Fallback

Compression Method


Transmission Speed

G3: Approximately 2 seconds/page (w/JBIG)
G3: Approximately 3 seconds/page (w/MMR)

Scanning Speed

Up to 40-ppm (B&W, LTR @ 200 x 100 dpi)

Auto Dialing

Up to 2,000 Quick Dial numbers in Address Book
100 Group Dial numbers (500 locations per Group)

Page Memory

Standard: 4 MB RAM (approx. 320 pages)
Maximum: 28 MB RAM (approx. 2,240 pages)

Memory Backup

1 hour

Additional Fax Modes Supported

LAN Fax, Internet Fax (T.37), IP Fax (T.38)

1-Bin Tray

Tray Capacity

100 sheets

Paper Size

5.83" x 5.52" – 8.5" x 14" (148 mm x 140 mm – 216 mm x 356 mm)

Paper Weight

14 lb. Bond – 80 lb. Cover/120 lb. Index (52 – 220 g/m²)


Ink & Toner


Maintenance & Parts


Controller Options


IEEE802.11 a/g Interface Unit Type J (Part #414008); Gigabit Ethernet Board Type A (Part #402547); Bluetooth Interface Unit Type D (Part #415818); SD Card for Netware Printing (Type E) (Part #406736); IPDS Unit (Type 5210) (Part #406816); Data Overwrite Security Unit Type I* (Part #413955); Remote Communication Gate A (Part #415135); Fax Option Type SP 5200 (Part #406594); Fax Memory Unit Type B 32MB (Part #400516); Telephone Handset Type 1018 (Part #410781); HotSpot MFP Option Type E (Part #415621); Browser Unit Type E (Part #414715); Copy Data Security Unit Type F (Part #413985); File Format Converter Type E (Part #414007

Optional Paper Feed Unit (TK1090)


550 sheets, 1 or 2 units may be installed

Paper Size Range

3.86" x 6.3" – 8.5" x 14.01" (98 mm x 160mm – 216 mm x 356 mm)

Paper Weight

14 lb. Bond – 80 lb. Cover/120 lb. Index (52 – 220 g/m²)

Dimensions (WxDxH)

17.8" x 20.3" x 5.9" (450 mm x 516 mm x 150 mm)


19.9 lb (9.0 kg)

Optional Paper Feed Unit with Casters (TK1100)


550 sheets, 1 unit may be installed as bottom PFU

Paper Size Range

3.86" x 6.3" – 8.5" x 14.01" (98 mm x 160mm – 216 mm x 356 mm)

Paper Weight

14 lb. Bond – 80 lb. Cover/120 lb. Index (52 – 220 g/m²)

Dimensions (WxDxH)

24.7" x 25.0" x 8.7" (627 mm x 635 mm x 220mm) (including casters)


26.5 lb (12.0 kg)

Internal Finisher

Staple Cartridge Capacity

5,000 staples

  • eCopy PDF Pro Office

  • eCopy ShareScan v5

  • GlobalScan™ NX Server 32

  • GlobalScan™ NX Serverless

  • Nuance® AutoStore®

  • Nuance® Output Manager™

  • Equitrac Express®

  • Equitrac Office®

  • PCS Director

  • Print & Copy Control™

  • RICOH® @Remote™ Office NX

  • DocumentMall

  • IPDS

  • FlexRelease CX

  • Enhanced Locked Print NX


Download Drivers

Download and install the print driver and associated software for your device. This link can also be used to update your existing print driver.


Universal Print Driver

Ricoh's Universal Print Driver provides a single intelligent advanced driver, which can be used across your fleet of Multifunction Products and Laser Printers.



Maintain your devices — automatically gain insight, improve uptime and reduce your fleet costs with Ricoh @Remote.


Knowledge Base

Access Ricoh’s comprehensive electronic database for driver and utility information, device documentation, troubleshooting assistance and more.



If you are a current Ricoh Customer, you can use MyRicoh to get support for your products, purchase supplies, and much more.


Warranty Registration

Register your Ricoh product in order to receive service and support.

Questions and Answers

Start typing your question and we'll check if it was already asked and answered. Learn More
Browse 11 questions Browse 11 questions and 11 answers
Does this printer have the shift sort option? How can print jobs be sorted?
john w on May 29, 2015
BEST ANSWER: The SP 5210SF does not have shift sort, but it is included on the SP 5210SR version of the same printer:
Standard for SP 52100SR only.
? 250-sheet Shift Tray with one-point stapling.
? Electronic Sort, Shift Sort, and Staple modes.
can it print checks that are pre numbered?
Gary C on Jun 12, 2015
BEST ANSWER: Yes, but checks are frequently printed with MICR toner rather than regular toner for security and bank processing purposes. Ricoh printers with MICR toner are available from Rosetta Technologies, go to www.rosettatechnologies.com.
Can I copy a birth certificate? When I try, it comes out black.
Lori K on Apr 5, 2016

Copying sensitive documents such as checks, birth certificates, etc. are protected by security features on the machine (which is why you are seeing all black). The MICR option allows for the processing of the special ink on these documents and can be purchased as an add-on.

Please contact your Ricoh representative or local Ricoh dealer (http://dealer.Ricoh-USA.com) to find out more.
is there a stand for this printer?
A shopper on Jan 11, 2016

This printer can be configured to meet your specific height requirements. Please see the attached brochure for a listing of options:

Where is the serial number located?
A shopper on Oct 20, 2015

The serial number can be located by following the steps on this page:


Does this copy mixed sized originals or is output only on one size?
A shopper on Oct 13, 2015

This machine will copy mixed sizes. You need to have 2 paper cassettes, with letter in one tray and legal in the other.
Next, SP 5-076 needs to be set to a "1"
This will bring the choice for mixed sizes under original type on the copy screen.
Choose mixed sizes, then start copying!
How to format hard drive?
Bogdan P on Jul 30, 2015
BEST ANSWER: Go to the Download Manual link on the product page, access the manual contents and type in "format hard drive" and you will get the instructions.
what consumables are used?
A shopper on Jun 22, 2015
BEST ANSWER: 406686Maintenance Kit, SP 5200 (Fusing Unit, Transfer Roller, 5 Feed Rollers, 5 Friction Pads), 120,000 pp, $167.50
406683Toner Cartridge, SP 5200HA, 25,000 pp, $181.00
Pricing is Suggested Retail Pricing. Reseller sets selling price.
Does the SF print envelopes? If so how?
A shopper on Jun 16, 2015
BEST ANSWER: The SP 5210SF can print envelopes from any paper feed tray or from the bypass tray.
How do you clear a hard drive?
stacie on Jan 20, 2016
How do i change the ink or toner cartridge?
A shopper on Dec 14, 2015