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RICOH MP 402SPF Essential Black and White Multifunction Printer

MP 402SPF Essential

Black and White Multifunction Printer

Powerful capabilities inside a compact solution

  •   Prints up to 42 ppm, copy, scan, fax
  •   1200x1200 dpi max print resolution
  •   Paper capacity of 600 pages
  •   Use RICOH Smart Device Connector App to print files on demand
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  •   Control your multifunction printer with ease, thanks to Workstyle Innovation Technology that simplifies even your most complex tasks. You can tap, drag, swipe and scroll with ease on the 10.1” Smart Operation Panel to create unique workflows. It also provides easy integration with smart devices through mobile print solutions, plus near field communications (NFC) capabilities. NFC lets users connect to an office MFP by simply touching a smart device (loaded with Smart Device Connector App) to the unit – without joining the office network or having to authenticate.
  •   Transform your multifunction printer into an information portal. The standard Hard Disk Drive enables features like locked / hold / stored print, printing from (and scanning to) portable media, data overwrite and encryption features, and more.
  •   Print more complex PDF files with PostScript3, and access additional features like PDF direct print, printing from a Mac OS and mail-to-print.
  •   Remotely manage your printer fleet with @Remote. This internet-based tool lets you monitor your device usage, automate meter reads and toner alerts, and quickly alert your service provider of problems to shorten downtime and improve service.
  •   Reduce the downtime and service calls on your units. The ESP XG-PCS-15D Power Filter helps condition your inbound power source, leading to fewer work disruptions and better performance.
Choose the best multifunction printer configuration for your needs. Designed with the most popular combination of features and benefits, our Signature Series lets you choose the best multifunction printer configuration for your business needs. Choose from a base model that you can fully configure yourself, or save time and streamline installation with the MP 402SPF Essential, Plus or Performance models.

Compare Features

MP 402SPF Essential

MP 402SPF Essential

Best Used For

Small offices and workgroups — accessorize your way

Small offices and workgroups with lower volume print needs

Small offices with mid-range print volumes

Small offices with high-performance print needs


Copy, Print, Scan, Fax

Copy, Print, Scan, Fax

Copy, Print, Scan, Fax

Copy, Print, Scan, Fax

Paper Capacity

600 pages, up to 1,600 pages with additional trays

600 pages

850 pages

1,100 pages






Additional Features

Smart Operation Panel, Postscript3, Hard Drive, @Remote

Smart Operation Panel, Postscript3, Hard Drive, @Remote, Power Filter

Smart Operation Panel, Postscript3, Hard Drive, @Remote, Power Filter

Smart Operation Panel, Postscript3, Hard Drive, @Remote, Power Filter, Tall Cabinet

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Engine/General Specifications


Desktop Multifunctional Product (MFP)

Scanning Element

LED array

Printing Process

LED array electro-photographic printing

Control Panel

10.1" Smart Operation Panel

Color / Black & White

Black & White

Output Speed Copy/Print

Up to 42 ppm (Letter)

First Page Out Time

3.9 seconds

Warm-Up Time

21 seconds (from Main Power switch on)

Recovery Time From Sleep Mode

9.4 seconds


600 x 600 dpi (Platen), 600 x 300 (SPDF)

System Memory

Standard: 2 GB

Maximum Copy Quantity

Up to 99


Automatic (Standard)

Document Feeder Type

Single Pass Document Feeder (SPDF)

Document Feeder Original Size

8.5"? x 14"? (216 x 356 mm)

Document Feeder Paper Weight

14 – 43 lb. Bond /90 lb. Index (52 – 162 g/m²)

Document Feeder Capacity

50 sheets (SPDF)

Preset Reduction and Enlargement Ratios

65%, 78%, 93%, 100%, 129%, 155%

Zoom Range

25% to 400% in 1% increments

Exposure Adjustment

Manual and automatic

Exposure Glass Size

Up to 8.5" x 14" (216 x 356mm)

Original Type

Sheets / Books

Original Size

5.5" x 8.5" to 8.5" x 14"

Maximum Original Size

Up to 8.5" x 14" (216 x 356mm)

Supported Paper Sizes

5.5" x 8.5" to 8.5" x 14" (A4/A5/A6/B5/B6/Legal/Letter/HLT/Executive/ Folio)
Trays Custom Size: 3.94" x 5.82" to 8.5" x 14.0" (100 x 148mm to 216 x 356mm)
Bypass Custom Size: 2.37" x 5" to 8.5" x 35.43" (60 x 127mm to 216 x 900mm)

Supported Paper Weights

14 - 43 lb. Bond /90 lb. Index (52 - 162 g/m2)

Supported Paper Types

Plain, Recycled, Thick, OHP (Transparency), Letterhead, Preprinted and Envelopes*

Standard Paper Capacity

500 sheets + 100-Sheet Bypass Tray

Standard Output Capacity

250 sheets (face down)(internal tray)

Maximum Monthly Volume


Power Source

120V, 60Hz, 15A

Typical Electricity Consumption (TEC)

1.8 kWh/week **

Power Consumption

Operating: 567W
Sleep Mode 0.8W

Energy Star


EPEAT status


Dimensions W x D x H

18.7" x 19.0" x 20.1" (476 x 483 x 510 mm) - includes SPDF


57.3 lbs. (less than 26 kg)

Standard Features

ID Copy, Eco-Friendly Indicator, Auto Tray Switch, Document Server with Password-Protected Folder Management, Image Rotation, Power On/Off Timer, Auto Start, Auto Off Timer, Combine Copy, Energy Saver Timer, Text/Photo Mode, Series Copy, Margin Adjust, Cover/Chapter/Slip Sheets, Job Programs (25), User Codes (8 digits, 1,000 Personal Codes), Unauthorized Copy Control, Simplified Display, Login/Logout Button, NRS Option, Import/Export of Preference Settings, Bates Stamp, Centralized Address Book Management

Printer Specifications

Processor Speed

Intel Atom Processor BayTrail-I -1.46GHz

Hard Disk Drive

320 GB HDD


Ethernet (RJ-45 network port: 10BASE-T/100BASE-TX/1000BASE-T), USB 2.0, SD Card Slot x 2, Bluetooth

Network Protocol

TCP/IP (IPv4, IPv6)

Supported Operating Systems

Windows Vista/7/8/8.1/Server 2003/2003 R2/2008/2008 R2/2012/2012 R2 Unix: Sun Solaris, HP-UX, SCO OpenServer, Red Hat Linux, IBM AIX; Citrix Presentation Server4.5/Citrix XenApp5.0; Mac OS X v.10.2 or later; SAP R/3, NDPS Gateway; IBM iSeries/AS/400-using OS/400 Host Print Transform

Device Management Utilities

Web Image Monitor, @Remote, Device Manager NX

Printer Languages

Standard: PCL5e/6, Genuine Adobe® PostScript®3

Font Support

PCL: 45 Roman fonts and 13 International fonts; PostScript3: 136 Roman fonts

Print Resolution

1200 x 1200 dpi

Mobile Printing Support

RICOH Smart Device Connector, Airprint, Mopria

Printer Features

Sample/Locked/Hold/Scheduled/Stored Print, Store and Print, Black Over Print, PDF Direct Print, Mail to Print, Classification Code, Bonjour Support, Windows Active Directory Support, DDNS Support, PCL Resident Font Adoption, Tray Parameter Change from Web Image Monitor, 1200 dpi Support, Universal Driver, XPS Support, WS Printer, Wireless LAN Interface Option, Media Direct Print (Print from USB/SD), Banner Page Print, Auto Job Promotion, AirPrint®, Mopria, Poster Print, WPS Support

Security Features

HDD Data Overwrite Security, Authentication (Windows/ LDAP/Kerberos/Basic/User Code/802.1.x Wired); Encryption (Address Book/Authentication Password/SSL Communication/S/MIME/IPsec/HDD/SMTP over SSL/TLS/SSH/Wireless LAN (WEP/WPA/11i), Network Protocol On/Off, IP Filtering, Unauthorized Copy/Print Prevention, Quota Setting/Account Limit, SMTP over SSL, Compulsory Security Stamp

Scanner Specifications

Scan Speed BW Full Color

40 simplex/80 duplex ipm @ 200/ 300 dpi Color or B&W (Letter)

Scanning Resolution

100 to 600 dpi


256 levels

Scan Area

Main: 8.5" (216 mm)
Sub (Document Feeder/Platen): 23.6"/14"? (600/356 mm)

Standard Interfaces

Ethernet (RJ-45 network port: 10BASE-T/100BASE-TX/1000BASE-T), USB 2.0, SD Card Slot x 2, Bluetooth

Optional Interfaces

IEEE 1284, Wireless LAN (IEEE 802.11a/b/g/n)

File Formats

Single/Multi-Page TIFF, Single/Multi-Page PDF, Single/Multi-Page High Compression PDF and Single/Multi-Page PDF/A; Single-Page JPEG TIFF(Single page/Multiple page), JPEG(Single page), PDF(Single page/Multiple page), High Compression PDF(Single page/Multiple page)�PDF/A(Single Page/Multiple Page),OCR*

Scan Modes

B&W: Text, Text/Line Art, Text/Photo, Photo, Grayscale
Full-Color: Text/Photo, Glossy Photo, Grayscale

Scan to USB/SD/Folder/Email/SMB/FTP/URL/ NCP, LDAP Support, Preview Before Transmission, PDF Encryption, Drop Out Color Send, Network TWAIN Scan, WS Scanner, Scan to PDF/A and Digitally Signed PDF, Scan to Searchable PDF, Distributed Scan Management

Document Server Specifications

Maximum Stored Documents


Maximum Pages/Document


Maximum Page Capacity


Max Number of Folders


Fax Specifications





Fax Resolution

200 x 100 dpi, 200 x 200 dpi

Compression Method

B&W: MH (default), MR, MMR, JBIG2
Full-Color: JPEG

Scanning Speed

40 simplex/80 duplex ipm @ 200/ 300 dpi Color or B&W (LT/A4)

Modem Speed

33.6K - 2,400 bps with Auto Fallback

Transmission Speed

Approx. 2 seconds/page (200x100, JBIG, memory transmission)


4 MB (approx. 320 pages)

Memory Backup

1 hour

Max Auto Dials


Group Dials

100 groups

User Function Key

3 keys

Fax Features

Detection of Misplaced Documents, Double Check Destination Address, Direct SMTP, Universal Send (Simultaneous Fax and Scan), Fax Forward to Email/Folder, Internet Fax (T.37), IP Fax (T.38), LAN Fax, Paperless Fax, LDAP Support, Document Server Stored Data Sending, Fax Line Assignment, Remote Fax, Fax Output Timer

Finishing Features

Paper Feed

Paper Feed Unit PB1060
Provides an additional 250 sheets.
Paper sizes up to 8.5" x 14".
Paper weights up to 43 lb. Bond/90 lb. Index.
Weight: 9 lbs. (4.1 kg)
W x D x H (inches): 14.6 x 15.4 x 3.75
W x D x H (mm): 371 x 391 x 95


See Accessories Tab for a complete list of options


Download Drivers

Download and install the print driver and associated software for your device. This link can also be used to update your existing print driver.


Universal Print Driver

Ricoh's Universal Print Driver provides a single intelligent advanced driver, which can be used across your fleet of Multifunction Products and Laser Printers.


RICOH Application Site

Download free apps to your MFP’s Smart Operation Panel for a more efficient print, copy and scan experience.



Maintain your devices — automatically gain insight, improve uptime and reduce your fleet costs with RICOH @Remote.



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