Over the course of the next ten days, a team of 81 attorneys:
- Performed an initial review of the more than 77,000 documents in four days.
- Compiled a list of names and coded about 50,000 documents with the types of PHI and PII they contained.
- Forwarded some documents to the outside council’s attorneys for a secondary review.
- Created another list of 4,200 documents that contained more than ten names and necessitated a more extensive review.
When finished, the reviewers delivered Excel documents with all of the data on the Thursday after Thanksgiving, exactly 13 days after the process began. With the information in hand, the company not only beat the tight deadline and met compliance, but their outside counsel could also quickly create letters that met the legal requirements based on the PHI and PII involved for each person.