You can’t blame employees, really. FTP servers are clunky and VPNs are slow. Photo and video files can get stuck in transit if you try to send them as email attachments. On-premise storage forces employees to work nine to five.
Today’s workers want, and even need, to be flexible; therefore, collaboration is a must. It’s no wonder they’re using Evernote®
and other consumer apps on the sly. The good news is that there are solutions you can put in place to better manage and prevent these risks from occurring.
File sync & share:
Despite the desire to bring shadow IT into the workplace, you don’t have to turn a blind eye and take your chances. There are enterprise-grade solutions for file syncing and sharing that allow workers to access information anywhere, including on mobile devices. And, unlike the consumer apps of the world, technologies like Enterprise File Sync & Share
(EFSS) ensure your data is encrypted per your preferences, while allowing you to set authentication requirements. You can also monitor activity, generate reports, and limit or remove access for a device, an employee or a file.
Employees will be able to work on files together securely without worrying about version control. Depending on your preferences, you can also let them share information with customers. They can get e-signatures on contracts, for example, speeding up deals and offering buyers convenience.
Employees not only want to share and collaborate — they want to stash documents where they can find them without jumping through hoops or making a trip to the office. You can help them by setting up your own centralized storage hub. All your data can be indexed and tagged so that workers can find documents easily without having to remember the file name or the date it was created. You can set up sharing and remote access for authorized employees or for groups collaborating on a project.