Without a centralized content management system, companies often find that similar documents are located in various files created by different employees. This leads to data redundancies that make it difficult to find accurate information when it's needed. When you move your content to the cloud, you help to ensure that the same information is used across all departments. And, with detailed activity reporting, you can track user workflows to provide more data accountability and clearer audit trails — making it easier to:
When it comes to continuity in business, you want to keep data availability consistent and continuous, even under the direst of circumstances. Having your information backed up off-site in multiple locations is a must for disaster recovery, security and data-loss mitigation. On the other hand, an on-premise system requires your IT staff to implement regular backups and create a robust recovery strategy. Fortunately, the cloud can provide the disaster recovery you need without the burden on IT — helping you to keep work and ideas moving by minimizing disruptions to workflows.
Managing content on-site keeps your IT staff busy with time-consuming tasks that are counterproductive to pursuing innovative business strategies, such as:
Finding a solution that lets you render in-house document management virtually non-existent by eliminating most or all of your on-premise data servers would be a huge win for IT. Since IT is critical to driving strategic business initiatives and innovations that can lead to business growth, finding a cloud solution that can help you reach this goal should be a top priority.
Make sure that finding a solution with no upfront costs and low monthly payments is just the beginning of your potential savings. You'll also want to consider how future business growth will affect your service costs. If your solution allows you to add new users and storage with a simple increase in subscription fees based on a per-user basis — without delays — you'll be in good shape.