1. Spread the wealth: Evaluate how your BYOE strategy fits into your overall goals for campus print — improving everything from student printing to faculty and production printing. For example:
In the kiosk example, students would enjoy the convenience of simply using an app or logging into their cloud service directly on a kiosk to print — cutting out the extra steps that can contribute to long wait times. Your students would no longer be forced to find a campus computer and then pull out their laptop, log in to their cloud account or email a document to themselves from their device, and then finally print.
2. Flexibility, not compromise, on policy: Opening up your campus print to a wider variety of devices and cloud services doesn’t have to mean forgoing your print policy — and overextending your budget. Consider how easily you could sync mobile printing with the chargeback and print management systems you already have in place. Aligning your back-end print systems with mobile capabilities helps to:
You may also consider establishing a campus-wide list of approved services and versions of those services. Doing so averts the IT headache of students using 10 different versions of Google Drive, and the complaints and troubleshooting that come when some students aren’t able to print from some versions. If there’s copyrighted content involved, managed mobile printing could also help your BYOE users avoid infringing on intellectual property.
3. Bring security to BYOE: Higher education is a prime target for breaching security. The documents that students print from their devices and cloud accounts can contain the type of very personal, sensitive data that is often at the heart of the debate around the use of cloud in higher education. When making a significant change to your printing policy, the security of related information is critical. That’s where back-end integration comes in, helping to streamline and secure communication between students’ devices, networks and services and the printers they’re trying to reach. The location of your print server is also an item to consider. On-premise print servers can offer more control, while remotely hosted and managed print servers can save your IT team time and headaches. Based on your needs, both could accommodate the right balance of security and BYOE through encryption.