The second problem with employees using consumer tools to store or transfer files is that it creates a decentralized and fragmented system. Workers often use unapproved solutions when they’re frustrated with the tools available to them. Unfortunately, what’s convenient for one employee may be bad for the organization, unless everyone is on the same page. This causes version control issues, makes it difficult for others to find the files they need and creates the risk of unauthorized access to proprietary information.
Finally, because these services are not designed for business use, they may also lack many of the protections you’ve come to expect. Common deficiencies include improper backup, weak service level agreements or procedural gaps that reduce information security. This can result in lost or stolen data, disruption of business continuity or even major compliance headaches down the line.