It is estimated that, by 2020, 50 percent of the workforce will be working from non-traditional locations.2 Today, large companies often have office locations spread out across the U.S. — or even the world. Some of these companies have multi-building offices, while others have shared cubes and desks that are occupied by different people every day. In fact, real estate costs are the second highest expense corporations pay — second only to payroll costs — and so the trend is toward reducing actual square footage while increasing shared spaces.
So what happens if you're traveling to your Los Angeles office, but your mail is being delivered back home, in your New York office? Or, your mail is delivered to a shared space location where you no longer work. Does it get lost? Does it sit there for days? Or, does it get placed into the wrong hands? Even more concerning is if you need to respond to your mail by a certain date but won't be back in your home office by that deadline, or worse yet, you never received that important piece of mail in the first place.
With Ricoh's Intelligent Delivery solution, a first-pass scan is done of all inbound mail, which enables the receiver to decide how they want their mail delivered — scanned and delivered as an image, recycled, or delivered as physical mail. Employees are notified via email that they have mail, and then decide the best course of action. So now your employees can access their mail on the go from their mobile device in the same way they can access other critical information.