Treating these types of communications like any other has significant costs for your business. Foremost in my mind among these are compliance issues. Many of these communications, especially in the legal and healthcare
sectors, fall under existing laws and guidelines and must adhere to certain regulations. Communications must get to their intended target, in the right form, at the right time. Failing to do so can open up your business to significant legal liabilities. In fact, more than 75 percent of companies have experienced major business risks and/or compliance issues due to broken document processes.
In order to maintain regulatory compliance, it pays to have full transparency into your communications processes. If errors do occur, you need to be able to identify them immediately, eliminate them, and rectify any issues that occurred as result. Developing an appropriate system and having these right tools to handle these sorts of communications can help you accomplish this.
Another big challenge when it comes to critical communications are costs. What many of these communications have in common is that they are also very heavily-printed documents — often among the most printed documents in your business. And when you add in postage, materials and sorting, just sending out these communications can be costly and time-consuming.
It pays to spend some time researching this part of your business to identify potential cost-savings. Are there postal optimizations that can save you time and money? Are there ways to sort mailings for maximum discounts — potentially by combining mailings? Or are you seeing a number of errors creep into these documents that require expensive reprintings? Often, automation-based tools can help reduce these errors and identify cost savings that may not be immediately apparent.
There are also a number of potential benefits to optimizing your critical communications outside of the cost-savings involved. Consider the amount of personal data you already have on your customers. Being able to best utilize this data to create a more personalized communication can help create a more engaging touchpoint for the customer and better customer experience. There are also a number of revenue opportunities to be had, especially with regard to advertising within your critical communications. Often, these documents represent an untapped potential — a potential that can be realized with the right tools.