Digitize those documents
Once digitized, your papers can start working for you. What does that mean? Employees can search for what they need, then read, share, and even, when need be, print what is relevant to them. Cloud services can make it easy for employees at multiple locations to access and share these documents.
The challenge will be “getting there” — which will require lot of scanning, verification, and organizing.
Consider outsourcing this to a company that provides document conversion services. Also look for a partner that provides secure cloud data storage and access.
Digitize your work processes
Most businesses don’t just create and accumulate paper, they also run on paper. And “pushing paper” forms, inter-office envelopes, and Fedexes are often slow and less convenient in our digital, Internet era.
Look for digital content and document management systems, and workflow automation tools. Think “less paper, more productivity, less costs.”
Wrangle your printer/copier fleet better
You can’t expect to make all paper-related activity go digital, but the odds are good you can improve its efficiency. A Managed Fleet Optimization service can help you right-size your fleet, and handle management of devices and consumables, reducing your equipment, supplies and related costs.
Managed IT office services can and will keep your business humming.
Small businesses are using more computer technology than ever before. Employees — and customers — need information to be available and accessible 24/7 while remaining secure for increasingly “mobile” employees and customers.
That can be a daunting IT challenge for smaller businesses, many of whom have one or two dedicated IT staff in-house at best.
The solution: “managed IT support.” Companies like mindSHIFT (a Ricoh company) offer the IT services to keep your company’s computers, networks, applications and employee activities up and running.
Look for managed IT support that includes:
The result? Smoother IT, with better security, better reliability, lowered and more predictable TCO (Total Cost of Ownership).