The Court wouldn't allow us to take any of its case files offsite. If any of the records were lost, the court clerk could be personally held accountable. We adapted to the Court's wishes and went onsite with a team of eight people to perform scanning and indexing. We shipped preconfigured pods to the courthouse with scanners and all the equipment needed to digitize its legacy case records. Prior to starting, we worked with records department employees to prepare the documents, determine the index values and ran OCR so the documents would be searchable.
The Court first wanted to conduct a trial with a small test batch of records to prove we could ensure accuracy throughout the process. After we processed the test batch, the Court did extensive spot checking and was very impressed with our accuracy. This gave the Court confidence to let us proceed with scanning and indexing the remaining case records.
Also, for security purposes, the Court wouldn't allow us to connect to its network in any way. To work around this, we brought in equipment and software that wasn't plugged into anything government related. We could then scan records onsite, put them on disks and immediately hand the digital files over to the Court to upload into a searchable database.