Because of an outdated device fleet, printing costs and energy consumption were higher than what Denver, Co-based Regis University wanted. After responding to the school’s RFP, we developed a print management strategy that included upgrading their equipment and taking over management of their print, copy and mail center. Based on our ideas for cost control and our strength with managed document services (MDS), Regis felt we were the right partner for them.
After we performed a two-day analysis of their print center operations and a full accounting and mapping of devices, we discovered a fleet of thousands, consisting of more than 100 different models. The discovery surprised the school’s staff, who didn't realize the sheer volume and mix of devices they had.
With the groundwork complete, the next step was to begin the actual equipment upgrade. For many staff members, the change was not a welcome one. In fact, some were so afraid of losing their inkjet printers that they even ran some Ricoh reps out of their offices.
to replace the school’s analog fax system and the need for stand-alone devices.
print management software to track student print quotas and faculty and staff chargebacks.
Located in Denver, CO, Regis University is consistently ranked as a Top Tier Western University by U.S. News & World Report. With more than 12,500 students, the school is among 28 Jesuit Catholic colleges and universities in America.
To manage the number of devices in the fleet, faculty and staff have to fill out forms before any new equipment enters a building. The students are thrilled about the new services because they can now print in color at multiple campus locations and use MFPs to make copies within their print quotas. Future plans include using Equitrac to help implement print behavior modification and enable wireless access and mobile printing for faculty, staff and students.