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PAPERLESS MEETING SOLUTIONS everything you need to modernize your meetings

Paperless Meeting Solutions for Business

RICOH Smart Presenter is a paperless meeting solution comprised of two components, RICOH Smart Presenter for iPad, and RICOH Conference Center, a server software option. They work together to turn an iPad into a presentation and document distribution device – without the need to print anything out.

This simple, paperless meeting solution solves many issues associated with managing documents, updates, printing, binding, distribution and security.

  • About Paperless Meeting Solutions
    for Business
  • Challenges/Benefits
Paperless Meeting Solutions for Business – an integration of people-process-technology – isdriven by customer needs and focused on measurable customer outcomes.

  • People. The Ricoh team has over 50 years of experience helping organizations eliminate the inefficiencies of document-based processes. We implement best practices and provide support on-site and remotely.
  • Process. Ricoh’s proven process starts with understanding your typical meeting paper-based handout workflow and challenges. Then we bring together our robust products, software and integration expertise to create a paperless meeting solution.
  • Technology. Our combination of a robust iPad app and secure server software automates the process of managing and distributing meeting documents, helping to save time and reduce costs related to paper and other consumables. Together with all Ricoh compatible projectors, the software and app improve the quality and collaboration of meetings.
Challenges Addressed
  • Frequent changes, updates and corrections required for paper meeting handouts
  • Managing the time and human resources required to make sure all meeting materials are accurate and ready
  • Printing, binding and distributing materials without adversely affecting worker productivity
  • Addressing younger workers’ preference for using their tablets rather than dealing with paper
  • Security concerns caused by confidential information contained in paper-based documents
Benefits Attained
  • No need to print meeting materials out
  • Binding and distribution are eliminated
  • Changes, updates and corrections are fast and efficient
  • Time and human resources are managed more effectively
  • Improves security
  • iPad use is leveraged

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