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ALL YOU NEED FOR an integrated document workflow solution


Ricoh Document Management Solution for SMB

Does this sound like your current situation? Your Enterprise Content Management needs are growing. As you assess your current document management workflow, you’re facing increasing pressures such as mobile collaboration, email integration, system search and audit capability, and safeguarding content. But without expensive, dedicated IT, how can you move to a more efficient solution?

Ricoh’s Document Management Solution for SMB can help you automate your workflow integration, enabling you to regain control of inefficient content-rich processes so that information is easier to access from desktop and mobile devices. Our solution also helps you minimize the risk associated with inefficient workflows, lax routing and archiving procedures, and non-compliance with regulatory and audit issues. In the new world of work, let Ricoh’s 20 years of next generation content management solutions experience transform the way information works for you.

  • About Document Management
    Solution for SMB
  • Challenges/Benefits
Ricoh Document Management Solution for SMB – an integration of people-process-technology – is driven by your complex needs.

  • People. Our team of specialists is uniquely suited to help small to mid-size businesses bring new efficiencies to document-based processes with their depth and breadth of experience in digital document management solutions.
  • Process. Our process typically begins with a complete assessment of your document workflow. Then we map out a plan with both short-term and long-term recommendations.
  • Technology. The browser-based content management software powered by FortisBlue captures, archives, searches, annotates, retrieves and safeguards paper and electronic documents and data. It’s accessible from the Internet or an intranet, making it an affordable solution with little IT support required.
Challenges Addressed
  • Legacy workflows around document creation, retention and destruction, and its impact on legal requirements for compliance
  • Difficulty accessing documents through a search mechanism or a document browser interface
  • Need to access content and workflow from web-enabled mobile devices
  • Need to create, route and archive electronic business forms
  • Difficulty integrating LOB software, such as Microsoft® Office, Microsoft® SharePoint, and other email services
  • Lack of complete visibility into the system via an audit log that tracks user and administration activity
Benefits Attained
Minimum IT support
  • Platform independent
  • Not required on every workstation
Built-in scanning
  • Works with any TWAIN or ISIS scanner, or multifunctional printer
  • Reduces cost of ownership
Interface familiarity
  • Windows desktop integration
  • Email integration
Intuitive compliance and auditing
  • Configurable audit trail tracks both user and administrative activity
  • Security can be applied at feature and document levels
Mobile compatibility
  • View documents, edit index information and perform workflow actions from a mobile device
Advanced Security
  • Helps you meet compliance and audit requirements
  • SSL and AES encryption to help protect documents

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