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Assessment and Cost Recovery Solutions
PCS Director software allows you to monitor all printing, copying, scanning, and faxing activity, handle charge-backs, control who is printing, how much is being printed, and identify the cost of printing across the entire organization. This comprehensive print management solution allows you to understand and manage printing costs to reduce your Total Cost of Ownership.
About the PCS Director Components
ANALYSIS MODULE - Provides reports on printer inventory, device volumes, budgets, cost baselines and printing workflow issues on the network
RULES MODULE - Rules-based printing handles re-direction of print jobs to the most efficient devices and controls printer usage and feature availability
RECOVERY MODULE - Associates the costs of printing back to users and clients for billing purposes
EMBEDDED PCS DIRECTOR - tracks walk-up activity on Ricoh MFPs integrating all prints, copies, scans and faxes in one single usage report
Can be deployed in companies of any size looking to understand, control and save on user printing, copying, scanning and faxing costs
Facilitates charge-backs for copying and printing within an organization
Optimize existing and future printing equipment investments
Optional proximity card reader authentication provides device security and with most HID, Casi-Rusco, NexWatch ID cards
Identifies bottlenecks and inefficiencies on the network by providing a "snap-shot" of all printing devices, their volumes, and use costs
Notifies users (via custom pop-up messages) of print job costs and recommended printing devices and settings to reduce expense
Automates the process of allocating costs back to clients for printing, copying, scanning and faxing
Integrates with most corporate proximity card standards for security authentication, trouble free implementation for IT, and simple ease of use for users
Using PCS Director
Tracks all printing (silently in the background) including local, networked and direct to IP print jobs
Manage and set budgetary account limits for copying and printing by user
Easily establish printing rules such as page limits by device, color usage, duplex, restrict access to certain settings, and more
Setup customizable pop-up messages for users to support printing rules
More than 35 built-in graphical reports showing breakdown by user, date/time, printer, cost, etc.
Reports can be exported to PDF, XLS, XML, and CSV
Embedded PCS Director can allocate walk-up activity costs back to users, departments, budgets, and clients on most Ricoh MFP devices
Implementing this Solution
Installs on a networked computer and can then be pushed out to any number of PC or Macintosh computers on the network
Network authentication integration - supporting Windows, Active Directory, and Novell Directory Services
Runs in the background on client systems and is nearly transparent for employees
PCS Director integrates with accounting systems
Embedded PCS Director installs remotely on select Java enabled Ricoh MFPs
GlobalScan NX - supports Single Sign-On
Requires GlobalScan NX (Serverless, Server 5, Server 32, or Server 750) ver. 2.0 or later
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